Provider Relief Fund: Extended Deadline to Submit Request to Report Late Due to Extenuating Circumstances

The deadline for providers to request to submit a late Provider Relief Fund (PRF) Reporting Period 2 (RP2) report has been extended to May 18th at 11:59 pm ET. Providers may submit a request if certain extenuating circumstances prevented them from submitting their RP2 report by the initial deadline (March 31, 2022). Requests to submit a late report must be completed via the PRF Reporting Portal.

If you did not submit your Reporting Period 2 (RP2) report by the March 31, 2022 deadline, you may request to submit a late RP2 report if certain extenuating circumstances exist. Requests must be submitted by the May 18 deadline to be
considered. Providers who fail to take advantage of this opportunity will be required to return all funds in order to be compliant with Provider Relief Fund Terms and Conditions.

What reasons constitute extenuating circumstances?

  • Severe illness or death – a severe medical condition or death of a provider or key staff member responsible for reporting hindered the organization’s ability to complete the report during the Reporting Period.
  • Impacted by natural disaster – a natural disaster occurred during or in close proximity of the end of the Reporting Period damaging the organization’s records or information technology.
  • Lack of receipt of reporting communications – an incorrect email or mailing address on file with HRSA prevented the organization from receiving instructions prior to the Reporting Period deadline.
  • Failure to click “submit” – the organization registered and prepared a report in the PRF Reporting Portal, but failed to take the final step to click “submit” prior to deadline.
  • Internal miscommunication or error – Internal miscommunication or error regarding the individual who was authorized and expected to submit the report on behalf of the organization and/or the registered point of contact in the PRF Reporting Portal.
  • Incomplete Targeted Distribution payments – the organization’s parent entity completed all General Distribution payments, but a Targeted Distribution(s) was not reported on by the subsidiary.

Providers whose RP2 request is approved and who submit a completed report within the designated timeframe will be deemed in compliance with their reporting requirements and will not be required to return funds.

Next Steps

To submit a request:

  1. Complete registration in the PRF Reporting Portal prior to submitting a request. Providers who have already registered in the Portal do not need to register again. Registration instructions are on the PRF Reporting webpage.
  2. Submit a Request to Report Late Due to Extenuating Circumstances Form by May 18, 2022 at 11:59 pm ET. You must indicate and attest to a clear and concise explanation related to the applicable extenuating circumstance; however, supporting documentation will not be required.
  3. If HRSA approves the request, your organization will receive a notification to proceed with completing the RP2 report.
  4. If approved, you will have 10 days from the date you received the notification to submit a completed report in the PRF Reporting Portal.

More Information

For additional information, review the Request to Report Late Due to Extenuating Circumstances Webpage, or call the Provider Support Line at (866) 569-3522; for TTY dial 711. Hours of operation are 8 a.m. to 10 p.m. Central Time, Monday
through Friday.

Provider Relief Fund: Extended Deadline to Submit Request to Report Late Due to Extenuating Circumstances

The deadline for providers to request to submit a late Provider Relief Fund (PRF) Reporting Period 2 (RP2) report has been extended to May 18th at 11:59 pm ET. Providers may submit a request if certain extenuating circumstances prevented them from submitting their RP2 report by the initial deadline (March 31, 2022). Requests to submit a late report…

HRSA Announces Opportunity for Providers to Report Late Due to Extenuating Circumstances

Yesterday, the Health Resources and Services Administration (HRSA) announced an opportunity for providers to submit a Request to Report Late Due to Extenuating Circumstances for Reporting Period 1.

Some providers have informed the Health Resources and Services Administration (HRSA) that extenuating circumstances prevented them from submitting a completed Provider Relief Fund (PRF) report in Reporting Period 1. Today, HRSA is announcing an opportunity for providers to submit a Request to Report Late Due to Extenuating Circumstances for PRF Reporting Period 1 if one or more of the extenuating circumstances described below apply.

The Provider Relief Fund (PRF) Request to Report Late Due to Extenuating Circumstances process is intended for providers who were required to report in an applicable reporting period, but extenuating circumstances prevented them from submitting a report by the required deadline.

From Monday, April 11 to Friday, April 22, 2022 at 11:59 pm ET, providers who did not submit their Reporting Period 1 report by the deadline may request to submit a late Reporting Period 1 report, via a DocuSign form, if certain extenuating circumstances exist.

During this process, a provider will chose which extenuating circumstance(s) prevented them from meeting the reporting deadline. The allowable reasons that constitute extenuating circumstances are as follows:

  • Severe illness or death – a severe medical condition or death of a provider or key staff member responsible for reporting hindered the organization’s ability to complete the report during the Reporting Period.
  • Impacted by natural disaster – a natural disaster occurred during or in close proximity of the end of the Reporting Period damaging the organization’s records or information technology.
  • Lack of receipt of reporting communications – an incorrect email or mailing address on file with HRSA prevented the organization from receiving instructions prior to the Reporting Period deadline.
  • Failure to click “submit” – the organization registered and prepared a report in the PRF Reporting Portal, but failed to take the final step to click “submit” prior to deadline.
  • Internal miscommunication or error – Internal miscommunication or error regarding the individual who was authorized and expected to submit the report on behalf of the organization and/or the registered point of contact in the PRF Reporting Portal.
  •  Incomplete Targeted Distribution payments – the organization’s parent entity completed all General Distribution payments, but a Targeted Distribution(s) was not reported on by the subsidiary.

Requests to Report Late Due to Extenuating Circumstances must indicate and attest to a clear and concise explanation related to the applicable extenuating circumstance; however, supporting documentation will not be required. If HRSA approves the request, the organization will receive a notification to proceed with completing the Reporting Period 1 report. Providers will have 10 days from the date they receive the notification to submit a report in the PRF Reporting Portal.

Providers who plan to submit a Request to Report Late Due to Extenuating Circumstances and have not registered in the PRF Reporting Portal, should complete registration now. Registration instructions are on the PRF Reporting Webpage.

Please note that providers will also have an opportunity to submit a Request to Report Late Due to Extenuating Circumstances for Reporting Period 2 if the extenuating circumstances are applicable. Providers will receive a notification regarding the process to submit a request for RP2 in the coming weeks.

More information?

For additional information, you can call the Provider Support Line at (866) 569-3522; for TTY dial 711. Hours of operation are 8 a.m. to 10 p.m. Central Time, Monday through Friday.

HRSA Announces Opportunity for Providers to Report Late Due to Extenuating Circumstances

Yesterday, the Health Resources and Services Administration (HRSA) announced an opportunity for providers to submit a Request to Report Late Due to Extenuating Circumstances for Reporting Period 1. Some providers have informed the Health Resources and Services Administration (HRSA) that extenuating circumstances prevented them from submitting a completed Provider Relief Fund (PRF) report in Reporting…

Reminder: March 31 deadline to report on period 2 provider relief payments

Health care providers who received Provider Relief Fund payments exceeding $10,000 total between July 1 and Dec. 31, 2020, must report to the Health Resources and Services Administration by March 31 on how they used those funds or face enforcement actions such as repayment or exclusion from receiving or retaining future PRF payments.

The deadline to use these period 2 funds was Dec. 31, 2021.

Review the Post-Payment Notice of Reporting Requirements.

Upcoming reporting periods:

  • Reporting Period 3 opens on July 1, 2022
  • Reporting Period 4 opens on January 1, 2023

Providers who were required to report in Reporting Period 1, but did not report:

  • You are out of compliance with the PRF Terms and Conditions and must return your Payment Period 1 PRF payment(s) to HRSA.
  • Non-compliant providers will be excluded from receiving and/or retaining future PRF payments – including any applicable Phase 4 payments.
  • HRSA will seek repayment on all PRF payments received between April 10, 2020 – June 30, 2020 and not reported on during Reporting Period 1.
  • For more details on non-compliance, review the Reporting Non-Compliance Fact Sheet (PDF – 158 KB)

Reminder: March 31 deadline to report on period 2 provider relief payments

Health care providers who received Provider Relief Fund payments exceeding $10,000 total between July 1 and Dec. 31, 2020, must report to the Health Resources and Services Administration by March 31 on how they used those funds or face enforcement actions such as repayment or exclusion from receiving or retaining future PRF payments. The deadline…

Provider Relief Fund Round 2 Reporting Now Open

  • Submit Reports by March 31, 2022

The Health Resources and Services Administration (HRSA) recently opened the Provider Relief Fund (PRF) reporting portal for providers to begin entering data to submit their second period PRF reports. Providers who received one or more General and/or Targeted PRF payments exceeding $10,000, in the aggregate, from July 1, 2020 to December 31, 2020 must report on their use of funds in Reporting Period 2.

Second period PRF reports will cover PRF payments received July 1, 2020 – December 31, 2020, which include Phase 2 and Phase 3 general distributions. The deadline to use funds for Payment Period 2 was December 31, 2021.

The deadline to submit the second period report is March 31, 2022.

HRSA has added a number of new resources to the PRF reporting website specific to the second reporting period.

Key Provider Relief Fund Resources

HRSA webinar on Period 2:

Providers who were required to report in Reporting Period 1, but did not report are out of compliance with the PRF Terms and Conditions and must return Payment Period 1 PRF payment(s) to HRSA (if you are out of compliance, see HRSA’s resource, Reporting Non-Compliance Fact Sheet). Non-compliant providers will be excluded from receiving and/or retaining future PRF payments – including any applicable Phase 4 payments. HRSA will seek repayment on all PRF payments received between April 10, 2020 – June 30, 2020 and not reported on during Reporting Period 1.

NAHC will continue to monitor all PRF reporting updates and provide timely updates to our members.

Provider Relief Fund Round 2 Reporting Now Open

Submit Reports by March 31, 2022 The Health Resources and Services Administration (HRSA) recently opened the Provider Relief Fund (PRF) reporting portal for providers to begin entering data to submit their second period PRF reports. Providers who received one or more General and/or Targeted PRF payments exceeding $10,000, in the aggregate, from July 1, 2020…

HHS Begins Phase 4 Provider Relief Fund Distribution, Updates Reporting Requirements for Mergers

The Department of Health & Human Services (HHS) recently announced the distribution of approximately $9 billion in CARES Act Provider Relief Fund (PRF) Phase 4 payments to Medicare, Medicaid, and CHIP providers. The average payment for small providers from this distribution is $58,000, for medium providers is $289,000, and for large providers is $1.7 million. HHS has already started facilitating payments and will continue to do so in 2022.

As part of the announcement, HHS also indicated a new reporting requirement for providers involved in recent mergers or acquisitions that have received Phase 4 or American Rescue Plan (ARPA) Rural payment program funds. Specifically:

  • If the Recipient’s Phase 4/ARP Rural payment(s) exceeds $10,000, the Recipient agrees to notify HHS of a merger with or acquisition of any other healthcare provider during the Payment Received Period within the Reporting Time Period (as defined in the PRF Post Payment Notice of Reporting Requirements). Providers who report a merger/acquisition may be more likely to be audited, consistent with an overall risk-based audit strategy.”

HRSA (the HHS agency implementing the PRF program) considers changes in ownership, mergers/acquisitions, and consolidations to be reportable events under this new requirement. If a provider that received a Phase 4/ARP payment indicates when they report on the use of funds that they have undergone a merger or acquisition during the applicable Payment Received Period, this information will be a component that is factored into whether an entity is audited.

The PRF Frequently Asked Questions (FAQs) were also supplemented in conjunction with the Phase 4 distribution. The newly added items cover a wide range of topics, including mergers and acquisitions, tax credits, guidance for providers that file bankruptcy petitions, and more.

NAHC encourages our members who have received PRF or ARP Rural funds to review the FAQs and other related reporting guidance, to ensure timely and accurate compliance with all criteria. We will continue to monitor and analyze PRF modifications as they develop.

HHS Begins Phase 4 Provider Relief Fund Distribution, Updates Reporting Requirements for Mergers

The Department of Health & Human Services (HHS) recently announced the distribution of approximately $9 billion in CARES Act Provider Relief Fund (PRF) Phase 4 payments to Medicare, Medicaid, and CHIP providers. The average payment for small providers from this distribution is $58,000, for medium providers is $289,000, and for large providers is $1.7 million.…